SharePoint Migration
Secure, structured migration to SharePoint Online and OneDrive.
Why File Servers and On Premises Storage No Longer Work
File servers were built for a world where everyone worked in the same office, and that world is gone. Your team works from home, from client sites, from holidays they probably shouldn’t be checking email from, and a box in a server cupboard cannot keep up. The cost of the old setup compounds quietly every year too: hardware refreshes, electricity, cooling, backup infrastructure, after hours patching, VPN tickets when someone cannot connect from a hotel, none of it on a single invoice but it adds up to real money and real lost time.
SharePoint Online and OneDrive for Business move all of that to Microsoft’s infrastructure. Your team gets access from any device without VPN, and Microsoft handles the hardware, the patching, the backups, and the redundancy. At I.T. With You, we migrate Australian businesses from on premises file servers, network attached storage, and ageing SharePoint Server installations to SharePoint Online with minimal disruption to daily operations.
SharePoint Migration Progress
From scattered files to one governed hub.
Benefits of SharePoint Online and OneDrive for Business
Anywhere Access & Real Time Collaboration
Files are accessible via web browser, desktop sync, or mobile apps without VPN complexity, whether your team is in the office, at home, or travelling, with offline access that syncs the moment connectivity returns. Multiple people can also edit the same Word, Excel, or PowerPoint file at once, so there is no more emailing ‘Final v3 ACTUAL final.docx’ around the office.
Version History, Permissions & Compliance
Every change is tracked with earlier versions one click away, and deleted files stay in the recycle bin for 93 days, so accidental deletes and ransomware events are recoverable without IT involved. Permissions can also be set at site, library, folder, or file level, with sensitivity labels, data loss prevention, and audit logs covering Australian privacy requirements.
Lower Costs & No More Physical Infrastructure
No server admin time, no after hours patching, no surprise hardware bills, and no server cupboard to maintain. You move from unpredictable capital expense to a predictable monthly subscription, while Microsoft runs the infrastructure across geographically distributed data centres and scales capacity the moment you need more.
Our SharePoint Migration Process
Assessment & Planning
We map every file share, flagging the things that cause migration headaches later, folder depths that are too deep, file paths over 400 characters, and permission structures that have grown out of control. From there we design SharePoint structures around how your business actually works, not a copy of your old file server.
Migration Execution
We migrate using proven Microsoft tooling, in phases, with your team continuing to work throughout. Departments and file shares move across in stages as users are cut over, transfer speeds are monitored continuously, and every file is verified by checksum against the source.
Validation and User Enablement
We validate file counts, folder structures, and permissions against the source, then give your team role specific training on finding files, syncing for offline access, sharing safely, and using version history properly. We stay close during the first few weeks while questions come up.
Not on its own. Microsoft’s built in retention is time limited, deleted files sit in the recycle bin for 93 days before they are gone for good, and version history has its own limits too. That is not the same as a proper backup, which is why every migration is paired with a dedicated third party backup solution so your data stays protected well beyond what Microsoft includes by default.
No. We design SharePoint structures around how your business actually works rather than copying your old file server, and permissions get rebuilt using groups tied to real business roles rather than one off individual grants that are easy to lose track of.
These are exactly the kind of things we flag during assessment, folder depths that are too deep, file paths over 400 characters, and unsupported characters in filenames, so they get resolved before migration rather than causing failures during it.
No. Your data moves across in stages while your team keeps working, with no business wide downtime and no weekends locked out of files.
Yes. Multiple people can edit the same Word, Excel, or PowerPoint file at the same time, with changes appearing live rather than emailing versions back and forth.
Tired of Wondering if Your IT is Set Up Right?
Book a 30 minute discovery call. We’ll talk through your business, your current setup, and where you’d like to be. You’ll walk away with a clearer idea of what’s working, what’s vulnerable, and what to do next.